Overview
This person acts as a creditors clerk of Frogfoot Networks.
• The candidate has to have good interpersonal skill and the ability to deal with a variety of individual personalities
• This person must be able to effectively work in a team and produce work of a high quality
• The candidate must be able to work under tight deadline pressure and ensure that all deadlines are met.
• This candidate needs to effectively be able to manage stressful situations and effectively manage numerous supplier accounts.
• As our industry is very dynamic the person must be able to adapt to an ever changing environment.
Primary
• Creditors (Accounts Payable)
o Monitor [email protected] mailing address to identify all Financial documents and statements that are being received from current suppliers.
o Ensure all invoices/ statements are timeously saved on the shared network as well as printed out to be filed
o Capture/Process all invoices into the financial accounting system timeously and accurately to the correct GL Distributions
DETAILS OF POSITION
o Liaising with suppliers where statements or other documents have not been received to ensure adequate accruals etc. are done
o Ensure that all invoices are appropriately authorized according to approved delegation of authority.
o Ensure that all supplier invoices are matched to a purchase order and where applicable a signed delivery note.
o Preparation of creditor reconciliations and following up on unreconciled differences.
o Ensure that all creditor reconciliations have at the minimum the following before submitting for approval:
▪ Supporting invoices / statements, all appropriately approved
▪ The creditor ageing is printed off the financial system and attached to the payment pack
▪ Full recon detailing any amounts being withheld or showing reconciling items, etc.
▪ Signed off as preparer
▪ Product Recon (Where applicable)
o Ensure that all creditors are paid strictly according to terms unless otherwise approved.
o For all new creditors, ensure that valid, formal documentation containing suppliers banking details are attached in the recon to be approved by financial manager.
o Before creating the new supplier on the financial system, our terms and conditions must be accepted, signed and sent back to the creditors department.
o Adhere to company processes and deadlines at all times.
o Forecast cash flow needed for the necessary creditor payments due at various payment times. Communicate with creditors manager to ensure that sufficient funds available for payment on necessary dates.
o Ensure that a month reconciliation/report is complete with all necessary detail for the company Creditors Manager and Financial Manager.